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How to Update Your Outlook Email Signature for Operations?

Outlook Email Signature – Operations

Keeping a cohesive signature creates immediate brand recognition and invites recipients to check out our business.

Description

Guidelines on how to set up your email signature in Outlook while maintaining brand consistency.

Policy

  • Email background should be white
  • Typeface: Helvetica
  • Font sizes:
    • Name: 14pt
    • Job Title: 12pt
    • Company Name (if using photo): 12pt
    • Phone #: 11pt
    • Email Address: 11pt
    • Company Website: 11pt
  • Logo – Marketing approved (yellow and blue logo)

 

Need an Example Signature to Copy?

You can view and copy the official example Outlook signature from the approved template document.

📄 View Example Signature Document

 

How to Use This Signature in Outlook

  1. Hover your mouse over the signature block above.
  2. Click the small square icon in the top-left corner to highlight the entire block.
  3. Right-click the highlighted block and select Copy (or press Ctrl + C on Windows / Command + C on Mac).
  4. Open Outlook and start a new email message.
  5. In the toolbar, click the Signature dropdown and choose Signatures....
  6. In the Email Signature tab, click New and name your signature.
  7. Paste the copied block into the signature editor (Ctrl + V on Windows / Command + V on Mac).
  8. Replace the example information with your own name, title, and contact details.
  9. Click OK to save.

Additional Resources: